Administrative Assistant/Receptionist

Portland, ME

Posted: 05/28/2024 Employment Type: TempToFT Industry: Admin/Clerical Pay Rate: $18-22/hour

Job Description

We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. The ideal candidate will provide exceptional administrative support and customer service, ensuring the smooth operation of our office.


  • Greet and assist visitors in a professional manner
  • Manage incoming calls and emails, directing inquiries to the appropriate
  • Assist with order entry and data management task
  • Create work orders
  • Handle weekly payroll
  • Assist with accounts payable and receivable
  • Handle insurance for the company and employees
  • Update weekly sales reports
  • Coordinate appointments and manage calendars
  • Support event planning and coordination efforts
  • Provide clerical support such as filing, scanning, and photocopying documents
  • Handle customer inquiries and provide excellent customer support
  • Assist with proofreading documents for accuracy
  • Support office management tasks as needed


- Proven experience in a receptionist or administrative assistant role
- Strong organizational skills with attention to detail
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Knowledge of front desk operations and customer service best practices
- Ability to manage calendars efficiently

-Accounts payable / accounts receivable experience (preferred)

A few highlights at our company are extended time off during Thanksgiving and Christmas which means more time with your family. During the winter months we work half Fridays, paid days off for your Birthday and monthly luncheons. If you feel you are the right candidate for this position, we would love to hear from you.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week



  • 8 hour shift
  • Monday to Friday


Ability to Relocate:


  • Portland, ME 04103: Relocate before starting work (Required)


Work Location: In person

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About Portland, ME

Discover exciting job opportunities in the vibrant Portland, Maine area! Known for its picturesque coastal charm, bustling Old Port district, and thriving arts scene, Portland is a city brimming with career possibilities and growth potential. From the renowned Portland Museum of Art to the eclectic array of seafood eateries along Commercial Street, there's no shortage of charm and culture to explore. Home to the Portland Symphony Orchestra, Portland Stage Company, and iconic Hadlock Field where fans cheer for the Portland Sea Dogs, this region offers a perfect blend of work and play. Dive into our job listings today and consider kickstarting your career in this enchanting city by the sea.