Office Administrator/Contract Analyst
Job Description
POSITION SUMMARY
The Office Administrator / Contracting Analyst is responsible for making sure contracts and purchase orders are efficiently administered to contain costs and reduce corporate risk. Assist in accounting and general reporting functions ensuring accuracy and timeliness. This is an in-person, long-term temporary position located in our South Portland, ME offices. The successful candidate must be dependable and flexible.
KEY RESPONSIBILITIES
Contract administration for Portland and Montreal offices:
· Coordinate initiation of contracts, bids, annual renewals, work orders
· Tracking and reporting of metrics
· Coordinate Drug and Alcohol Program reviews for contractors
Procurement activities including purchase order management
· Coordinate shipments of goods with vendors and Customs
· Prepare and maintain all Customs documentation
Fixed Asset Maintenance
· Maintain access database and prepare quarterly reconciliation of Fixed Asset activity
· Maintain logs and monthly reports
· Prepare annual capital cost statements and maintain expense and capital project documentation
· Reconcile inventory account and prepare monthly journal entry
Accounts Receivable preparation
· Prepare monthly invoices for customers
BS Degree Accounting and 3 years of applicable experience.
Job Types: Full-time, Temporary
Pay: $25.00 - $30.00 per hour
Expected hours: 40 per week
Work Location: In person
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