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Trust Operations Assistant
ME US
Job Description
Trust Operations Assistant
Duties:
· Perform daily posting of account transactions (trades, expenses, distributions, etc.) in trust accounting system.
· Print and prepare reports for daily cash activities.
· Produce and review various trust account reports as requested.
· Gather data and perform account reconciliations daily.
· Analyze trust account cash balances to ensure sufficient funds are available to meet beneficiary distributions, fiduciary fees, trust bills, etc.
· Review payments codes and transactions for accuracy.
· Assist in preparation of quarterly administrative review of trust accounts.
· Review trust documents and files to ensure accounts are in compliance.
· Interact with attorneys, accountants, and other colleagues daily.
· Respond to colleagues regarding the administration and maintenance of accounts.
· Print client monthly statements and mail.
· Handle incoming phone calls.
· Print and distribute monthly client statements.
· Handle incoming and outgoing mail.
· Other administrative duties.
Skills and Knowledge:
· Preferred Bachelor's Degree or 3 years of experience in Trust Administration.
· Preferred familiarity with trust accounting systems (FIS / Charlotte).
· Preferred completion of Trust Certificate and/or CTFA.
· Microsoft Office (Word, Excel & PowerPoint).
Job Type: Full-time
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Meet Your Recruiter
Deb Jabine
Vice President & Senior Recruiter
Fifteen years ago, Deborah learned that exceptional recruiting isn't about the quantity of candidates presented—it's about the quality of matches made through meticulous assessment and genuine partnership. With her CPC certification and unwavering commitment to excellence, she's successfully delivered over 800 strategic hires while maintaining an impressive 92% client satisfaction rate across diverse industries. Rather than following the typical "headhunter" approach, she's built her practice around authentic client partnerships. Deborah's thorough methodology includes meeting every candidate face-to-face and conducting comprehensive assessments, a method that has reduced clients' average hiring cycles by 35% while dramatically increasing new hire quality and retention.
Her diverse industry experience spans law, financial services, and beyond, but she's particularly effective in legal and accounting sectors where her background provides invaluable insight into firm dynamics and technical hiring requirements. What drives her exceptional client service is a genuine investment in long-term success, treating every search as a strategic partnership rather than a simple transaction. When she's not delivering perfect-fit candidates, you'll find this dedicated professional hitting Maine's running trails with the same persistence and endurance she brings to finding your ideal hire. Deborah spends her free time enjoying her family and a coastal lifestyle, which includes swimming in the ocean from April to October!
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