Administrative Services Specialist
97A Exchange Street Portland, ME 04101
CPA firm is seeking an Administrative Services Specialist to deliver outstanding client service and provide administrative support to strengthen productivity and workflow. Prior experience working in a professional office is highly desirable. This individual should welcome a client-service approach, successfully meet client needs, and support and collaborate with fellow employees. The ideal candidate will possess a high order of logic and prioritization; strong grammar, proofreading, and numeracy skills; accuracy in working with detail; adaptability to meet the challenges of a fast-paced environment with finite deadlines; proficiency in Adobe and Microsoft Office, including Outlook, Word, Excel, and PowerPoint; and the tenacity to master additional software programs.
The Administrative Services Specialist will primarily welcome guests and answer/field incoming calls; retrieve mail from the post office and sort/deliver daily; distribute/procure hand deliveries to/from local clients; scan client documents, edit in Adobe, and manage electronic files; order supplies and coordinate office equipment repairs; edit, prepare, and mail monthly invoices and statements; schedule meetings, assist in event planning, and champion relationships with colleges and universities as part of the firm’s Recruiting/Onboarding Committee.
AA or BS degree preferred. 5+ years of administrative experience with progressive duties and responsibilities. Flexibility to work some overtime during the tax season - Jan - mid April.