This is an immediate long-term temporary assignment in downtown Portland with easy access to parking, with a schedule of 9:00am to 5:00pm from Monday through Friday.

Duties

• Perform general cleaning duties including sweeping, mopping, dusting, and trash removal across all facility areas
• Monitor office areas for cleanliness, and respond to employee/supervisor cleaning requests
• Ensure all work areas are maintained in a clean, safe, and organized manner
• Receiving and processing incoming shipments of office supplies, equipment, etc.

• Carefully and accurately pack caviar for shipment, maintaining the highest quality standards
• Follow all food safety, sanitation, and handling procedures
• Work collaboratively with team members to meet daily production and shipping goals
• Keep the packing area clean, organized, and efficient. Assist with inventory and product handling as needed
• Communicate openly with supervisors to ensure smooth operations

This is a great temp-to-hire opportunity for candidates seeking a foot-in-the-door opportunity to a large and established Maine healthcare network. This is an immediate temp-to-hire position that will transition into an internal company position for the right candidate.

Responsibilities:

• Coordinate and manage patient scheduling
• Process and track incoming referrals, ensuring timely completion and communication
• Greet and assist patients and visitors with professionalism and empathy
• Support check-in and check-out processes and maintain accurate patient records
• Answer and triage phone calls, messages, and appointment inquiries
• Verify insurance information and assist with authorization processes
• Work collaboratively with providers, nurses, and care teams to maintain efficient clinic operations
• Uphold patient confidentiality and adhere to the network's policies and procedures

Greet guests, receive mail/packages, make copies, all phone reception and transfer, and may provide light calendaring/agenda/slide support for meeting prep for the administrative team .

Must clear Federal Background Check. Start immediately for 4 to 6 weeks with possible extension.

PC and Google Doc experience needed.

Summary: Performs a variety of shipping and warehouse tasks. Work as part of a team preparing customer orders for shipment, ensuring they are picked and packed correctly with on time delivery.

This role will process shipments to customers in the US and internationally and will need to work with our freight carriers to ensure all shipments have the proper labeling and documentation.

Pick, pack and ship customer orders using Epicor ERP and carrier shipping software.

Loading and unloading of freight from various shipping carriers.

Organizing of space in warehouse for incoming freight.

Maintain inventory levels by keeping stocking areas filled and load shelves when necessary.

Perform weekly inventory cycle counts and record results.

Key Responsibilities

• Execute the current menu with precision.
• Team Leadership: Recruit, train, and manage kitchen staff, fostering a culture of excellence and collaboration.
• Inventory and Cost Control: Monitor food costs, manage inventory, and ensure efficient use of resources.
• Quality Assurance: Maintain high standards of food preparation, presentation, and sanitation.
• Vendor Relations: Source high-quality ingredients and negotiate with suppliers to ensure cost-effective purchasing.
• Compliance: Ensure adherence to health and safety regulations and food handling standards.
• Customer Engagement: Occasionally interact with guests to gather feedback and enhance the dining experience.

Monthly timeline- billing/renewals/reconciliation

Statements – First business day of month

• Run statements and AR reports for each Agent on the list for Agents that prefer emailed statements.
• Drop a copy of the email into the Agent folder.
• Close out bonds from previous month.
• On a rotation basis with other assistants – run Statements and AR reports for entire department and send PDF document to Patriot Office Services department for mailing. Save pdf document in Statement and AR folders.

Bond Renewals – beginning of month (2 months ahead of expiring month)

• Run Renewal report
• Update spreadsheet.
• Run credit when necessary, alert Underwriter of changes-problems
• Renew, invoice and discuss renewals with Underwriters that need approval.
• Document each project folder and backlog tracker as appropriate.

Mid-Month

• Bond Reconciliation
• Check AP (Additional premium) spreadsheet for AP invoices to process and invoice

Month End

• Have all renewals, bonds reported and APs, cancellations and modifications processed before the books close for the month. Usually the day before the last working day of the month.

Daily – as needed and requested

New Business Submissions

• Set up NBS submission in SharePoint using appropriate template
• File email and attachments properly – rename and number appropriately.
• Run Clear and LexisNexis credit reports
• Enter NBS into ZipBonds
• Update NBS tracker
• Notify Underwriter when complete.

GIA (General Indemnity Agreement)

• Setup as instructed via DocuSign. Update NBS tracker and DocuSign tracker.
• Follow up with unsigned GIAs, ALOAs, Addendums sent thru DocuSign

Setup project folders for existing Principals for new projects/approvals

• File all emails and attachments appropriately
• Run credit if reports are more than 12 months old

Invoicing

• File bonds and emails appropriately and check accuracy
• Complete Rate calculator for each project
• Invoice and send to appropriate email address (may be an accounting address)
• File and document folder and backlog tracker

Agent and Licensing emails

• File updates appropriately
• Follow thru with Agency setups, questions, POA updates, etc.
• File email correspondence appropriately

Status Inquiries as requested / needed

Customer Service requests: Bond verification, billing questions, weekly scanned documents from home office.

Other duties as assigned.

Why This Opportunity Stands Out:

Our client offers a culture that balances professional excellence with genuine quality of life. Key highlights include:

• Summer Fridays off
• 401(k) with employer profit sharing
• Paid, on-site parking in the heart of Portland
• A flexible, hybrid work environment
• Generous paid time off and holiday schedule
• Comprehensive insurance package (Health, Dental, Life, STD/LTD)

Position Summary

This role provides an immediate opportunity to lead engagements from planning through completion, mentor staff, and serve as a primary contact for a diverse client base. The ideal candidate thrives in a collaborative, team-oriented atmosphere.

Core Responsibilities

• Lead audit engagements from planning through issuance, ensuring quality and adherence to professional standards.
• Serve as the primary day-to-day client contact during fieldwork and execution.
• Review audit workpapers and financial statements, applying sound judgment to routine and complex matters.
• Directly supervise, coach, and mentor audit seniors and staff, providing actionable feedback.
• Manage engagement budgets, staffing, and timelines across multiple concurrent audits.
• Collaborate with Partners to drive high-quality service and support firm-wide initiatives.

The Position

The Data & Reporting group is responsible for centralized processing and reporting, monitoring efficacy of controls that ensure integrity of data systems, and other centralized work tasks.

• Ensure accurate entry, monitoring, and remediation of data across operation platforms
• Monitor the controls of operations by reviewing the completeness and accuracy of data, remediating as necessary
• Execute centralized work functions in support of operations by acting as a resource for administrative and data support
• Generate centralized reporting for operations, management, and clients in the form of system, control, and performance reports

As always, we will train the right candidate for the role.

Responsibilities

This is a trainee position and candidate will receive comprehensive commercial rating training. Excellent position offering solid industry skills.

• Assist in evaluating insurance applications to determine appropriate rates based on risk assessment.
• Support senior staff in conducting analysis of client data to ensure accurate insurance quotes.
• Help manage sales administration tasks such as documentation, data entry, and benefits administration.
• ensure customer confidentiality during all interactions.
• Provide excellent customer service by addressing inquiries promptly and professionally.

Duties

• Assist attorneys in all phases of medical malpractice litigation, including case intake, investigation, and discovery processes.
• Draft and review legal documents such as pleadings, discovery requests, subpoenas, and correspondence with clients and medical providers.
• Manage case files efficiently using document management systems
• Coordinate depositions, interviews with witnesses, and medical experts; prepare summaries and timelines for case evaluation.
• Review medical records for relevance and accuracy; organize evidence for trial preparation.
• Support administrative tasks including data entry, filing, proofreading documents, transcription, and maintaining calendar deadlines.
• Maintain communication with clients regarding case status
• Ensure compliance with legal procedures specific to personal injury law and healthcare regulations.

We are seeking qualified candidates with prior healthcare office experience to join our client's surgical practice in Scarborough ME. As a Patient Service Specialist, you will be responsible for high-volume patient coordination for new and existing patients, complex procedure scheduling for minimally invasive surgeries, and processing of prior authorizations and incoming/outgoing patient referrals.

This is a great temp-to-hire opportunity for candidates seeking to gain experience in a surgical specialty, or those seeking a foot-in-the-door opportunity to a large and established Maine healthcare network. This is an immediate temp-to-hire opportunity that will transition into an internal company position for the right candidate.

Responsibilities:

• Coordinate and manage patient scheduling, including new visits, follow-ups, procedures, and diagnostic testing
• Process and track incoming referrals, ensuring timely completion and communication
• Greet and assist patients and visitors with professionalism and empathy
• Support check-in and check-out processes and maintain accurate patient records
• Answer and triage phone calls, messages, and appointment inquiries
• Verify insurance information and assist with authorization processes
• Work collaboratively with providers, nurses, and care teams to maintain efficient clinic operations
• Uphold patient confidentiality and adhere to the network's policies and procedures

Provides a high level of customer service by working effectively with the necessary parties and systems and by following the appropriate procedures to ensure results meet or exceed our service level standards relating to quality, production and time service.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Services/Imaging Specialist
• Use procedure manuals and other instructional materials to accurately perform all tasks.
• Provide administrative support such as photocopying, assembling policies, manning switchboard, and handling closed files as needed.
• Interpret and follow instructions to accurately handle all transactions.
• Other duties as assigned

This is a unique, "indefinite-term" temporary role. While technically a contract position, the project scope is significant and expected to potentially last for years, offering long-term stability and the opportunity to own a high-impact reporting suite from the ground up.

The Client

The client is a premier Northeast-based commercial insurance carrier specializing in tailored coverage solutions for businesses across a diverse range of local industries.

The Opportunity

In this role, you will lead the development and ownership of a brand-new suite of reports designed for internal stakeholders. You will bridge the gap between complex insurance data and actionable business insights. Reporting directly to the Actuarial Team, you will collaborate with business users across the organization to ensure data visualizations meet their strategic needs.

Key Responsibilities

• Report Development: Design, build, and maintain interactive Power BI dashboards and reports that visualize critical insurance metrics.
• Data Management: Perform light data querying and management to prepare datasets for visualization.
• Stakeholder Collaboration: Coordinate with various business units to gather requirements and translate business needs into technical solutions.
• End-to-End Ownership: Take ownership of the reporting lifecycle, from initial dataset integration to final dashboard delivery and ongoing maintenance.

Work Environment & Location

• Remote-Friendly: This role is open to remote work.
• Proximity: To facilitate collaboration, preference will be given to candidates located in or near New England who are available for periodic in-person meetings.

Pay is negotiable and depends on experience.

• On site position 5 days per week for the first 3-6 months for the training period. Hybrid schedule available thereafter.
• Competitive Compensation range and excellent benefit package
• Schedule: Monday-Friday, approximately 7:30am-4:00pm or 8:00am-4:30pm or 8:30pm-5:00pm

Duties

• Draft, review, and proofread legal documents such as contracts, pleadings, correspondence, and reports with accuracy and attention to detail.
• Manage case files and document review processes ensuring proper organization and confidentiality.
• Perform data entry tasks related to case files, court filings, and administrative records.
• Provide executive administrative support such as scheduling meetings, managing calendars, handling phone inquiries with professional etiquette, and organizing files.

Position Details:

This position is full-time Monday through Friday (40 hours/week), and is 100% on-site in Scarborough, ME.

This is a temp-to-hire (12-week contract) position that will convert into an official position for the right candidate.

Duties:

Surgical Scheduling & Coordination

• Schedule minimally invasive surgical procedures in accordance with surgeon availability, operating room block time, and facility requirements
• Coordinate with hospital or ambulatory surgery center (ASC) scheduling departments to secure operating room time
• Schedule necessary pre-operative appointments, testing, imaging, and post-operative follow-up visits
• Manage changes to surgical schedules, including cancellations, reschedules, and urgent add-ons

Patient Communication & Support

• Communicate surgery dates, times, locations, and pre-operative instructions to patients clearly and compassionately
• Obtain and review patient demographic, insurance, and clinical information prior to scheduling
• Serve as a point of contact for patient questions related to surgery scheduling and preparation
• Ensure patients understand required pre-operative clearances and documentation

Authorization & Documentation

• Obtain insurance authorizations and referrals for surgical procedures as required
• Verify insurance benefits and coverage related to surgical services
• Ensure all required documentation (consents, orders, H&Ps, prior authorizations) is complete and submitted timely
• Maintain accurate and up-to-date records in the electronic medical record (EMR)

Collaboration & Workflow Management

• Work closely with surgeons, advanced practice providers, nursing staff, anesthesia, and OR teams
• Communicate changes or updates to all relevant stakeholders in a timely manner
• Participate in daily or weekly surgical schedule reviews and block utilization optimization
• Identify and resolve scheduling conflicts or barriers proactively

Compliance & Quality

• Adhere to organizational policies, regulatory standards, and HIPAA guidelines
• Maintain patient confidentiality at all times
• Support quality initiatives related to surgical access, efficiency, and patient satisfaction

About the Company

Our client is a premier provider of custom residential and commercial shade solutions and event rentals across Maine. With a reputation for high-quality Maine-made products, they pride ourselves on exceptional craftsmanship and a personal touch. They are seeking a highly skilled, reliable professional to lead their awning production shop and help them continue their tradition of excellence.

Job Summary

The Senior Awning Fabricator & Shop Lead is a critical role responsible for the end-to-end production of custom awning projects. This is a hands-on position that requires a "master-level" understanding of awning manufacturing, from initial planning and material procurement to final fabrication. The ideal candidate is a talented craftsman who is organized, dependable, and capable of leading a small team to meet deadlines.

Key Responsibilities

• Project Planning: Review client specifications and design functional, high-quality awning solutions.
• Materials Management: Accurately calculate and order necessary materials (fabrics, frames, hardware) to ensure project efficiency and cost-effectiveness.
• Fabrication: Execute the complete manufacturing process, including cutting, sewing, assembly and installation of custom awnings.
• Team Leadership: Direct and mentor helpers/junior staff to ensure tasks are completed safely and to company standards.
• Workflow Management: Manage production schedules to meet deadlines, ensuring all work is completed with precision.
• Quality Control: Maintain a high standard of craftsmanship, ensuring every product leaving the shop meets client expectations.

Schedule & Compensation

• Hours: Standard shift is 7:30 AM – 3:30 PM.
• Overtime: Occasional overtime will be required to meet project deadlines and seasonal demand.
• Pay: $30.00 – $40.00 per hour, depending on experience. This position is also open to being structured as a salaried role for the right candidate.

Benefits & Perks

• Paid Time Off: Paid holidays, two weeks of paid vacation after 1 year of employment
• Relocation Assistance: Up to $10,000 in relocation assistance is available for qualified candidates moving to the area.
• Immediate Start: We are looking to fill this position immediately.

Great opportunity for RN wanting career change to train in legal and case management procedures. RN experience 2 + years.

In this role, you will be trained in legal and case management procedures, providing a unique opportunity for registered nurses looking to transition into a new career path.

Responsibilities

• Participate in training sessions on legal and case management procedures.
• Assist in managing cases and legal documentation.
• Interview clients, consult with medical doctors and experts
• Collaborate with legal teams to ensure compliance and accuracy.
• Exhibit set up for trial

Compensation details will be discussed during the interview process. Range $65 to $80K. Full benefits.

This is an immediate temporary 6-8 week assignment in downtown Portland with easy access to parking.

Duties

• Perform general cleaning duties including sweeping, mopping, dusting, and trash removal across all facility areas
• Assist with facilities maintenance tasks such as minor repairs and upkeep of equipment
• Ensure all work areas are maintained in a clean, safe, and organized manner
• Assist with receiving and processing incoming shipments

Primary responsibilities include:

• Meeting with attorneys, clients, and other professionals to discuss assigned cases or projects.
• Drafting legal documents including routine pleadings and motions, affidavits, and interrogatories; files motions and pleadings according to judicial procedures.
• Researching and analyzing statutes, regulations, legal articles, judicial decisions, and other legal sources; providing written analysis to attorneys.
• Interviewing clients and witnesses and preparing summaries of their statements.
• Preparing, organizing, storing, and retrieving case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items.
• Assisting attorneys with trial preparation, which may include attending trials and hearings.