Connecting You to Maine's Top Employers
Accounts Payable Specialist
Job Description
Springborn Staffing has partnered with a company in Westbrook, ME, that is seeking an AP Associate who is available to work 40 hours a week.
Position Summary:
The Accounts Payable (AP) Associate is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting overall accounting operations. This role requires a high level of attention to detail, strong organizational skills, and a commitment to maintaining accuracy and compliance with company policies and accounting principles.
This is a temporary position with the possibility of a permanent hire at the completion of the assignment.
Key Responsibilities:
- Process and verify vendor invoices, purchase orders, and expense documentation for accuracy and completeness.
- Perform three-way matching of invoices, purchase orders, and receiving documents to ensure proper approval and authorization.
- Accurately enter and code invoices into the accounting system using appropriate general ledger accounts.
- Reconcile vendor statements regularly and investigate and resolve discrepancies on time.
- Execute weekly and monthly payment cycles, including check runs and ACH transactions.
- Maintain well-organized electronic and physical records of all invoices, payment documentation, and supporting files.
- Serve as the primary point of contact for vendor inquiries and internal stakeholders regarding payment status and related matters.
- Support month-end close processes by preparing accruals, reconciling accounts payable sub-ledgers, and ensuring accurate reporting.
- Identify and implement process improvements to streamline accounts payable workflows and increase departmental efficiency.
Work Environment:
Full-time, Monday–Friday schedule on-site in Westbrook, Maine.
Job Requirements
- Associate's degree in Accounting, Finance, or related field preferred; equivalent work experience will be considered.
- Minimum of two years of hands-on experience in accounts payable or general accounting functions.
- Proficiency in Microsoft Office Suite, particularly Excel; experience with Epicore P21 or similar ERP systems is a plus.
- Demonstrated analytical and problem-solving abilities with strong time-management and organizational skills.
- Exceptional attention to detail with proven accuracy in data entry, invoice coding, and financial documentation.
- Self-motivated with the ability to work independently while contributing effectively as part of a collaborative team in a dynamic, fast-paced environment.
Additional Information
Since 1987, Springborn Staffing has been connecting professionals with opportunities local to Maine and on a national level.
Springborn Staffing is an equal opportunity employer ("EEO"). Applicants are considered for positions without regard to race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, or any other status protected by applicable federal, state, or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
Meet Your Recruiter
Mike Sansonetti
Senior Recruiter
With over two decades of experience, including a decade at North America's largest IT staffing firm, Mike approaches every placement like a strategic cornhole shot: reading the situation, finding the right approach, and landing exactly what you need. He proves that the best hires come from straightforward, relationship-first recruiting rather than complicated processes and fancy presentations, a method that has led to over 1,500 successful placements with an industry-leading response time. Mike's philosophy is simple: "Keep it simple.” He cuts through recruitment noise to deliver precisely what you asked for, whether covering a two-week project gap or finding your next CFO. His transparent process eliminates hiring surprises and reduces time-to-fill by 40%, while his honest communication style ensures you know exactly what to expect throughout the search.
Mike's relationship-first approach works especially well with Maine's business community, where his reputation for integrity has helped him staff everything from short-term contracts to entire startup teams. His methodical thinking and deep understanding of client needs mean you get candidates who don't just meet technical requirements, they thrive in your company environment and contribute to long-term success. When he's not solving staffing challenges, you'll find this local cornhole competitor strategizing his next move with the same analytical approach he brings to talent matching.
Share This Job:
Related Jobs:
About Westbrook, ME
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.
