Accounts Payable Administrative Assistant

Portland, ME

Posted: 06/15/2022 Industry: Accounting Pay Rate: $20 to $24 hourly

Job Description

Processes Accounts Payable and assists with various Administrative tasks by performing the following duties.


Essential Duties and Responsibilities include the following.  Other duties may be assigned. 


  • Review invoices and code invoices for general ledger accounts and input all invoices into Accounting System (“SBT”), utilize amortization schedules for loans and leases
  • Receive purchase orders and match up receiving paperwork and packing slips
  • Process checks for payables multiple times a week based on Priority Payment Schedules
  • Open, date stamp, and distribute all mail received
  • Log and stamp all checks received, copy, and deliver to Accounts Receivable
  • Understand SBT and period end cut-offs to ensure posting into the proper periods for Accounts Payable and Purchase Order Receipts
  • Provide administrative support and assistance company wide
  • Assist with Front Lobby Reception and answering telephones
  • Cross train on inventory data maintenance and Positive Release function
  • Maintain the Fleet’s records
  • Order office supplies, checks, and preprinted forms

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