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Accounts Payable Specialist
Job Description
Springborn Staffing has partnered with a company in Westbrook, ME, that is seeking an AP Associate who is available to work 40 hours a week.
Position Summary:
The Accounts Payable (AP) Associate is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting overall accounting operations. This role requires a high level of attention to detail, strong organizational skills, and a commitment to maintaining accuracy and compliance with company policies and accounting principles.
This is a temporary position with the possibility of a permanent hire at the completion of the assignment.
Key Responsibilities:
- Process and verify vendor invoices, purchase orders, and expense documentation for accuracy and completeness.
- Perform three-way matching of invoices, purchase orders, and receiving documents to ensure proper approval and authorization.
- Accurately enter and code invoices into the accounting system using appropriate general ledger accounts.
- Reconcile vendor statements regularly and investigate and resolve discrepancies on time.
- Execute weekly and monthly payment cycles, including check runs and ACH transactions.
- Maintain well-organized electronic and physical records of all invoices, payment documentation, and supporting files.
- Serve as the primary point of contact for vendor inquiries and internal stakeholders regarding payment status and related matters.
- Support month-end close processes by preparing accruals, reconciling accounts payable sub-ledgers, and ensuring accurate reporting.
- Identify and implement process improvements to streamline accounts payable workflows and increase departmental efficiency.
Work Environment:
Full-time, Monday–Friday schedule on-site in Westbrook, Maine.
Job Requirements
- Associate's degree in Accounting, Finance, or related field preferred; equivalent work experience will be considered.
- Minimum of two years of hands-on experience in accounts payable or general accounting functions.
- Proficiency in Microsoft Office Suite, particularly Excel; experience with Epicore P21 or similar ERP systems is a plus.
- Demonstrated analytical and problem-solving abilities with strong time-management and organizational skills.
- Exceptional attention to detail with proven accuracy in data entry, invoice coding, and financial documentation.
- Self-motivated with the ability to work independently while contributing effectively as part of a collaborative team in a dynamic, fast-paced environment.
Additional Information
Since 1987, Springborn Staffing has been connecting professionals with opportunities local to Maine and on a national level.
Springborn Staffing is an equal opportunity employer ("EEO"). Applicants are considered for positions without regard to race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, or any other status protected by applicable federal, state, or local laws. This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
Meet Your Recruiter
Kurt Gundersen
Senior Recruiter
A few decades ago, Kurt accidentally wandered into recruiting and discovered he had a natural gift for solving complex hiring puzzles. He knows firsthand that sometimes the best career moves are the unplanned ones. With that extensive experience, he's become an industry expert who has successfully delivered over 2,000 quality hires across diverse sectors. He knows that finding exceptional talent requires skill, intuition, and strategic detective work. As a true generalist who's filled everything from specialized wine industry roles to cutting-edge tech positions, Kurt approaches each partnership like he approaches guitar playing: no rigid templates, just authentic conversations that help hiring managers articulate exactly what they need. His relationship-building style cuts through corporate formalities to get to the heart of what makes candidates and companies click, resulting in a 95% retention rate and saving clients an average of 60 days in their hiring process.
Kurt's collaborative approach ensures every placement feels like a partnership rather than a transaction, with hiring managers consistently praising his ability to understand unique company dynamics and deliver candidates who exceed expectations. When he's not solving staffing challenges, you'll find this musician releasing original music, hitting the trails for a run, or exploring Maine's wine scene. His philosophy reflects his adaptive approach: "Every company has unique needs. There's no cookie-cutter solution, and that's where I come in."
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