Office Administrator
Job Description
Indefinite Long Term Temporary - to 24 months
POSITION SUMMARY
The Office Administrator / Contracting Analyst is responsible for making sure contracts and purchase orders are efficiently administered to contain costs and reduce corporate risk. Assist in accounting and general reporting functions ensuring accuracy and timeliness. Take on special projects and tasks as needed. This is an in-person, long-term temporary position located in our South Portland, ME offices. The successful candidate must be dependable and flexible.
KEY RESPONSIBILITIES
Contract administration for Portland and Montreal offices:
· Coordinate initiation of contracts, bids, annual renewals, work orders
· Tracking and reporting of metrics
· Coordinate Drug and Alcohol Program reviews for contractors
Procurement activities including purchase order management
· Coordinate shipments of goods with vendors and Customs
· Prepare and maintain all Customs documentation
Fixed Asset Maintenance
· Maintain access database and prepare quarterly reconciliation of Fixed Asset activity
· Maintain logs and monthly reports
· Prepare annual capital cost statements and maintain expense and capital project documentation
· Reconcile inventory account and prepare monthly journal entry
Accounts Receivable preparation
· Prepare monthly invoices for customers
EDUCATION, EXPERIENCE AND QUALIFICATIONS
· Bachelor’s Degree with a knowledge of accounting concepts and business controls principles
· 3-5 years of relevant experience in office administration, contract management or accounting
Job Type: Full-time
Pay: $30.00 - $35.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
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