Administrative Assistant/Receptionist
Portland, ME US
Job Description
We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. The ideal candidate will provide exceptional administrative support and customer service, ensuring the smooth operation of our office.
Responsibilities:
- Greet and assist visitors in a professional manner
- Manage incoming calls and emails, directing inquiries to the appropriate
- Assist with order entry and data management task
- Create work orders
- Handle weekly payroll
- Assist with accounts payable and receivable
- Handle insurance for the company and employees
- Update weekly sales reports
- Coordinate appointments and manage calendars
- Support event planning and coordination efforts
- Provide clerical support such as filing, scanning, and photocopying documents
- Handle customer inquiries and provide excellent customer support
- Assist with proofreading documents for accuracy
- Support office management tasks as needed
Qualifications:
- Proven experience in a receptionist or administrative assistant role
- Strong organizational skills with attention to detail
- Proficiency in MS Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Knowledge of front desk operations and customer service best practices
- Ability to manage calendars efficiently
-Accounts payable / accounts receivable experience (preferred)
A few highlights at our company are extended time off during Thanksgiving and Christmas which means more time with your family. During the winter months we work half Fridays, paid days off for your Birthday and monthly luncheons. If you feel you are the right candidate for this position, we would love to hear from you.
Job Type: Full-time
Pay: $18.00 - $22.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Relocate:
- Portland, ME 04103: Relocate before starting work (Required)
Work Location: In person
