Executive Assistant to Chief of Police

Portland, ME 04101

Posted: 05/16/2023 Employment Type: Temp Job Number: 60

Job Description

Handles all administrative details related to the department in support of the department director or manager including organizing/retrieving files and documents, scheduling appointments and meetings, preparing data for director/manager presentations or department reports, taking/distributing meeting minutes, updating department website, acting as liaison for HR or payroll matters, etc.

Creates and responds to correspondence associated with the department functions. Responds to constituent, vendor or other requests of management or other department officials.

Answers, screens, and refers callers; responds to various inquiries; and provides information on departmental services and functions.

Orders office supplies and coordinates office equipment repairs and maintenance.

Ensures proper mail routing for the department.

Performs related administrative or technical work as required in the department.

Job Type: Full-time


  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Portland, ME: Reliably commute or planning to relocate before starting work (Required)


  • Microsoft Excel: 5 years (Required)
  • administrative assistant: 5 years (Required)

Work Location: In person

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