Connecting You to Maine's Top Employers
Front Office Administrator
Job Description
Front Office Coordinator - DIRECT HIRE
Greet clients and prospective clients in a friendly and sincere manner, making them feel comfortable when they visit the office.
Handle incoming telephone calls and our telephone software.
Sort and distribute mail.
Send periodic client correspondence.
Coordinates the assembly and mailing of client paperwork.
Handle firm calendars for the Wealth Advisor(s) and others in the office.
Manage office supplies.
Coordinate outside vendors.
Coordinate client events.
Assist with digital Content and Marketing.
Assist with Quickbooks Administration.
Perform other duties as assigned.
Front Office Coordinator requirements.
Excellent interpersonal skills, attitude, and an extraordinary client service orientation.
Superior phone skills—friendly and helpful in all interactions on the phone.
Excellent organizational and time-management skills and ability to multi-task
Microsoft OfficeSuite & Adobe
Job Type: Full-time
Pay: $23.00 - $26.00 per hour
Schedule:
- 8 hour shift
Work Location: In person
Meet Your Recruiter
Deb Jabine
Vice President & Senior Recruiter
Fifteen years ago, Deborah learned that exceptional recruiting isn't about the quantity of candidates presented—it's about the quality of matches made through meticulous assessment and genuine partnership. With her CPC certification and unwavering commitment to excellence, she's successfully delivered over 800 strategic hires while maintaining an impressive 92% client satisfaction rate across diverse industries. Rather than following the typical "headhunter" approach, she's built her practice around authentic client partnerships. Deborah's thorough methodology includes meeting every candidate face-to-face and conducting comprehensive assessments, a method that has reduced clients' average hiring cycles by 35% while dramatically increasing new hire quality and retention.
Her diverse industry experience spans law, financial services, and beyond, but she's particularly effective in legal and accounting sectors where her background provides invaluable insight into firm dynamics and technical hiring requirements. What drives her exceptional client service is a genuine investment in long-term success, treating every search as a strategic partnership rather than a simple transaction. When she's not delivering perfect-fit candidates, you'll find this dedicated professional hitting Maine's running trails with the same persistence and endurance she brings to finding your ideal hire. Deborah spends her free time enjoying her family and a coastal lifestyle, which includes swimming in the ocean from April to October!
Share This Job:
Related Jobs:
Are you sure you want to apply for this job?
Please take a moment to verify your personal information and resume are up-to-date before you apply.
