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Posted: 12/17/2025 Employment Type: TempToFT Industry: Healthcare Pay Rate: $20.32 - $25.00 / hour

Job Description

We are seeking a detail-oriented and organized Patient Service Coordinator to join our client's healthcare team in downtown Portland, ME. This vital role involves coordinating office operations under guidance of the practice manager, maintaining provider schedules, managing complex surgical scheduling, and overseeing of special practice projects. The ideal candidate will possess at least 2+ years of prior administrative patient service experience in a busy healthcare environment, a strong understanding of medical terminology, and previous experience in either Pediatric or Primary Care settings.

This is a temp-to-hire, 12-week opportunity that would transition to an official position for the right candidate.

Duties

Coordinate overall office operations under guidance of the practice manager
Provide leadership/facilitation for quality and practice improvement
Maintain/update provider schedules for both practice and hospital obligations
Management of more complex scheduling duties, including surgical scheduling
Perform electronic health system template management
Oversee special projects and improvement initiatives

Job Requirements

Qualifications

Education: High school diploma or GED preferred
2+ years of prior experience in a medical setting required
Knowledge of medical terminology required
Strong organizational skills with attention to detail
Excellent verbal and written communication abilities
Proficiency in office software and electronic health records systems
Ability to handle multiple tasks efficiently in a fast-paced environment

This role is ideal for candidates passionate about providing exceptional patient service and playing a vital role in supporting practice operations.

Additional Information

Benefits:

401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Meet Your Recruiter

Paul Farrell

Paul transitioned into recruiting in 2021 and quickly discovered it was where he was meant to be. His recruiting method: actually showing up, meeting your team in person, and truly understanding company culture before making recommendations. His background in HR revealed his natural ability to assess both technical skills and cultural fit, making him uniquely effective at solving challenging staffing needs for Maine companies. Paul challenges the misconception that agencies are merely temporary staffing services by focusing on strategic, career-level hires that drive real business results in today's competitive talent market. He sets himself apart through his refreshingly thorough, face-to-face approach—visiting workplaces, understanding team dynamics, and learning what success looks like in each environment before presenting candidates.

His recruiting strength lies in seeing staffing challenges from a hiring manager's perspective, recognizing that every open position impacts productivity. Paul's on-site visits and ability to discern company culture mean better candidate fits and significantly reduced turnover, while his patient approach ensures you only interview pre-qualified candidates who are genuinely excited about your opportunity. Currently specializing in healthcare recruitment with expanding expertise across multiple sectors, he's most excited solving staffing challenges that seem impossible. When he's not connecting clients with exceptional talent, you'll find Paul cheering on local sports teams or exploring Maine's hiking trails with the same team spirit and determination that fuel his commitment to your hiring success.