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Legal Administrative Assistant
Job Description
We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice. This role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management.
This is a critical position responsible for ensuring accuracy, compliance, and the timely execution of legal and administrative processes across multiple jurisdictions. The ideal candidate thrives in a deadline-driven environment and can effectively manage competing priorities.
Key Responsibilities:
- Prepare, process, and distribute legal documents, including court filings, correspondence, and post-filing mailings
- Support attorneys and paralegals with case coordination, deadline tracking, e-filing, calendaring, and document management
- Manage high-volume inbound and outbound mail, including scanning, indexing, and distribution
- Coordinate court appearances, virtual hearings (Zoom/telephonic), mediations, and related documentation
- Serve as a point of contact with courts, registries of deeds, vendors, and courier services
- Handle administrative tasks such as bankruptcy notifications, PACER searches, SCRA requests, and certified document requests
- Maintain and organize case files, including opening, closing, and archiving files
- Assist with office operations, including supplies, mail handling, and coordination with building management and IT support
- Process invoices, filing fees, reimbursements, and expense-related items
- Maintain attorney bar memberships, CLE registrations, and licensing renewals
- Provide support for priority deadlines, rush filings, and special projects
Job Requirements
- High school diploma required; Bachelor's Degree or certification a plus
- 2–3 years of administrative or legal assistant experience preferred
- Experience supporting a legal, litigation, or foreclosure environment is a plus, but not required
- Strong proficiency with Microsoft Office (Word, Excel) and ability to learn legal case management systems
- Excellent organizational and time management skills with the ability to multitask effectively
- Strong written communication and proofreading skills with attention to detail
- Professional communication skills and the ability to interact with internal and external stakeholders
- Ability to manage confidential information with discretion and professionalism
Additional Information
Work Environment:
- Hybrid schedule: 4 days in-office, 1 day remote
- Fast-paced, deadline-driven legal environment
Benefits:
- Comprehensive medical, dental, vision, and prescription coverage
- Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
- Short-term and long-term disability and life insurance
- 401(k) and pension plan
- Generous PTO and 11 paid holidays
Apply Today:
If you’re a motivated administrative professional looking to grow your career in a dynamic legal environment, we encourage you to apply.
Meet Your Recruiter
Kurt Gundersen
Senior Recruiter
A few decades ago, Kurt accidentally wandered into recruiting and discovered he had a natural gift for solving complex hiring puzzles. He knows firsthand that sometimes the best career moves are the unplanned ones. With that extensive experience, he's become an industry expert who has successfully delivered over 2,000 quality hires across diverse sectors. He knows that finding exceptional talent requires skill, intuition, and strategic detective work. As a true generalist who's filled everything from specialized wine industry roles to cutting-edge tech positions, Kurt approaches each partnership like he approaches guitar playing: no rigid templates, just authentic conversations that help hiring managers articulate exactly what they need. His relationship-building style cuts through corporate formalities to get to the heart of what makes candidates and companies click, resulting in a 95% retention rate and saving clients an average of 60 days in their hiring process.
Kurt's collaborative approach ensures every placement feels like a partnership rather than a transaction, with hiring managers consistently praising his ability to understand unique company dynamics and deliver candidates who exceed expectations. When he's not solving staffing challenges, you'll find this musician releasing original music, hitting the trails for a run, or exploring Maine's wine scene. His philosophy reflects his adaptive approach: "Every company has unique needs. There's no cookie-cutter solution, and that's where I come in."
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