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Trust Operating Department Assistant
Job Description
Job description
Responsible for the timely and accurate processing of Trust client transactions, reconciling for all aspects of the FIS Trust Accounting system, and various administrative duties. The administrative duties include but are not limited to, filing, client reports, answering the telephone and occasionally preparing correspondence, under the direction of the Department Head.
Small office, very good opportunity for growth. Position available immediately.
Duties:
· Download and print internet reports from custodial bank
· Perform daily posting of customer transactions
· Reconcile the daily blotter
· Back up for daily money market investments (Repo)
· Filing (client files and office files)
· Client statement printing and mailing
· Run custody reports and set up trades
· Perform maintenance on security and account master file
· Monthly reconcilement of accounts
· Assist in the production of the Trust Committee books
· Handle incoming and outgoing mail
· Answer telephone and perform administrative duties as requested
· Assist with other projects and perform other related duties as requested
Skills/Experience/Requirements:
· Proficient in Microsoft word and excel
· Strong organizational skills
· Trust operations experience a plus
· Flexibility and a strong attention to detail
· Ability to work independently
· Proficient with accounting/reconcilements
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Excel: 5 years (Required)
- Microsoft Word: 5 years (Required)
- Administrative: 5 years (Required)
- financial skills: 5 years (Required)
Work Location: In person
Meet Your Recruiter
Deb Jabine
Vice President & Senior Recruiter
Fifteen years ago, Deborah learned that exceptional recruiting isn't about the quantity of candidates presented—it's about the quality of matches made through meticulous assessment and genuine partnership. With her CPC certification and unwavering commitment to excellence, she's successfully delivered over 800 strategic hires while maintaining an impressive 92% client satisfaction rate across diverse industries. Rather than following the typical "headhunter" approach, she's built her practice around authentic client partnerships. Deborah's thorough methodology includes meeting every candidate face-to-face and conducting comprehensive assessments, a method that has reduced clients' average hiring cycles by 35% while dramatically increasing new hire quality and retention.
Her diverse industry experience spans law, financial services, and beyond, but she's particularly effective in legal and accounting sectors where her background provides invaluable insight into firm dynamics and technical hiring requirements. What drives her exceptional client service is a genuine investment in long-term success, treating every search as a strategic partnership rather than a simple transaction. When she's not delivering perfect-fit candidates, you'll find this dedicated professional hitting Maine's running trails with the same persistence and endurance she brings to finding your ideal hire. Deborah spends her free time enjoying her family and a coastal lifestyle, which includes swimming in the ocean from April to October!
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