Prepare Real Estate documentation, deeds, transfer of tax forms and other related filings. Draft and assemble all loan documentation for closing.

Corporate - review documentation for closing for closing, title and due diligence. File annaula reports, obtain UCC filings and other documentation.

Transactional - Liaison with clients, lenders, brokers and other parties in transactions. Provide tranactional/administrative support.

Who We're Hiring For

Our client is an established, Maine-based consumer goods brand navigating a robust dropship and e-commerce landscape. They have a strong national retail presence and are actively optimizing their digital sales channels.

Why This Role Exists

This position exists to ensure the seamless execution of our client's dropship and e-commerce programs. You will be the operational backbone of these channels, serving as the primary point of contact for existing B2B accounts to guarantee order accuracy, timely fulfillment, and overall account health.

What You'll Be Doing

• Manage day-to-day dropship and e-commerce operations to maintain accurate inventory and order feeds.
• Coordinate with existing dropship and e-commerce accounts to manage communications and ensure order follow-through.
• Track order life cycles and account health to provide a high level of B2B customer satisfaction.
• Support inside sales efforts with existing accounts to foster relationship growth and seamless program management.

Perks

• Benefits: Health, Dental, Vision, STD, LTD
• Time Off: 3 weeks of PTO + 9 company-paid holidays

Schedule: Typically M-F, 8:00 AM – 4:30 PM

Work Setup: Hybrid / Professional office environment in Falmouth, ME

Employment Type: Full-Time, Permanent

Who We're Hiring For

Who They Are: Our client is a community-focused accounting firm that brings a personalized touch to federal, state, and specialized tax services. They work closely with individuals and businesses to navigate complex tax landscapes, always prioritizing transparent communication, timely results, and the kind of trusted client relationships that last for years.

Work Environment/Culture: A professional office environment that emphasizes collaboration, direct client engagement, and genuine work-life balance. Unlike many firms in the industry, they respect your time by not holding you to minimum hour requirements.

Why This Role Exists

The Tax Manager bridges high-level technical tax preparation and review with intentional team leadership and client relationship management. This role exists to oversee the execution of accurate tax filings, mentor junior staff, and partner directly with the Principal to ensure seamless operations and client satisfaction.

What You'll Be Doing

• Manage and review Federal and State tax returns for both individual and business clients to ensure strict compliance and accuracy.
• Prepare complex federal, state, and specialized tax filings independently and without direct oversight.
• Mentor and develop tax accountants, acting as an intentional team leader to build their skills and support their career growth.
• Communicate project status proactively with clients, peers, and the Principal to keep all stakeholders aligned.
• Research technical answers for complex client tax questions, translating intricate tax codes into clear, actionable advice.
• Collaborate with the Principal to balance workloads, meet critical deadlines, and identify operational improvements.

Old Port Investment Firm has a need for a temporary support at the administrative reception desk of Portland branch . Great people skills and reliability for 5 day schedule 8 AM to 5 PM Mon - Fri schedule. Professional candidate will greet and assist high net worth clientele.

Other duties: receive mail/packages, make copies, all phone reception and transfer, and may provide light support for meeting prep for the administrative team .

Hourly rate $25/HR. Parking provided. Must be available to begin immediately.

Position Overview

Our client, a well-established, collegial general practice law firm in York County, Maine, is seeking a motivated, personable, and detail-oriented Associate Attorney to join its growing team. The ideal candidate will have 2–6 years of litigation and/or transactional real estate experience. Additional experience in corporate law, estate planning, or related practice areas is helpful but not required.

Responsibilities

• Represent clients in a range of litigation matters, including legal research, discovery, motion practice, and court appearances
• Draft, review, and prepare pleadings, motions, memoranda, briefs, and other legal documents
• Assist with residential and commercial real estate transactions, including document preparation and closing support
• Support entity formation, contract drafting, and corporate governance matters
• Provide practical legal advice and responsive client service across multiple practice areas
• Manage multiple active matters and deadlines with appropriate independence and judgment

Position Details:

This position is full-time Monday through Friday (40 hours/week), and is 100% on-site in Portland, ME.

This is a temp-to-hire (12-week contract) position that will convert into an official position for the right candidate.

Duties:

Surgical Scheduling & Coordination

• Schedule surgical procedures in accordance with surgeon availability, operating room block time, and facility requirements
• Coordinate with network locations and scheduling departments to secure operating room time
• Schedule necessary pre-operative appointments, testing, imaging, and post-operative follow-up visits for patients
• Manage changes to surgical schedules, including cancellations, reschedules, and urgent add-ons

Patient Communication & Support

• Communicate surgery dates, times, locations, and pre-operative instructions to patients clearly and compassionately
• Obtain and review patient demographic, insurance, and clinical information prior to scheduling
• Serve as a point of contact for patient questions related to surgery scheduling and preparation
• Ensure patients understand required pre-operative clearances and documentation

Authorization & Documentation

• Obtain insurance authorizations and referrals for surgical procedures as required
• Verify insurance benefits and coverage related to surgical services
• Ensure all required documentation (consents, orders, H&Ps, prior authorizations) is complete and submitted timely
• Maintain accurate and up-to-date records in the electronic medical record (EMR)

Collaboration & Workflow Management

• Work closely with surgeons, advanced practice providers, nursing staff, anesthesia, and OR teams
• Communicate changes or updates to all relevant stakeholders in a timely manner
• Participate in daily or weekly surgical schedule reviews and block utilization optimization
• Identify and resolve scheduling conflicts or barriers proactively

Compliance & Quality

• Adhere to organizational policies, regulatory standards, and HIPAA guidelines
• Maintain patient confidentiality at all times
• Support quality initiatives related to surgical access, efficiency, and patient satisfaction

• Schedule: Mon-Fri, 8:30 AM - 5 PM
• Work Setup: On-Site
• Employment Type: Permanent, Full-Time

Who We're Hiring For

• Who They Are: We're partnering with a highly regarded, 30+ year-old law firm located in the Greater Portland area. They provide comprehensive legal counsel to a broad spectrum of clients, focusing heavily on corporate, finance, and property law.
• Work Environment/Culture: The firm fosters an encouraging and team-oriented atmosphere. It is an ideal setting for professionals who appreciate hands-on responsibility and direct client engagement within a stable, growth-focused practice.

Why This Role Exists

This position plays a vital role in advancing the firm’s growing transactional division by providing top-tier legal guidance to business clients. You will manage a diverse portfolio of commercial matters, ensuring clients achieve their strategic goals while successfully mitigating legal and financial risks.

What You'll Be Doing

• Advise business clients on corporate formation, governance, and general operational matters to support their long-term stability and growth
• Draft, negotiate, and successfully close complex commercial and financing agreements on behalf of both borrowers and lending institutions
• Oversee commercial and residential real estate transactions, guiding buyers, sellers, and lenders smoothly through the closing process
• Prepare and review a wide array of business contracts to protect client interests and facilitate successful transactions
• Manage a diverse portfolio of client cases independently while effectively coordinating with fellow attorneys to deliver comprehensive legal solutions
• Handle occasional estate planning and probate matters to provide full-circle support to the firm's established clientele

Prepare fresh tuna for shipment and maintain seafood inventory with the Cooler Manager.

Cutting, portioning, and prepping seafood as ordered by customers.. Knowledge of seafood processing (like cutting, gutting, filleting, etc.), but will train the right person. Must have initiative. Works in a cold environment; ability to learn anatomy of tuna.

Excellent benefits, Mon - Fri 5:30 AM to 2/3 PM.

About the Company

Our client is a premier provider of custom residential and commercial shade solutions and event rentals across Maine. With a reputation for high-quality Maine-made products, they pride ourselves on exceptional craftsmanship and a personal touch. They are seeking a highly skilled, reliable professional to lead their awning production shop and help them continue their tradition of excellence.

Job Summary

The Senior Awning Fabricator & Shop Lead is a critical role responsible for the end-to-end production of custom awning projects. This is a hands-on position that requires a "master-level" understanding of awning manufacturing, from initial planning and material procurement to final fabrication. The ideal candidate is a talented craftsman who is organized, dependable, and capable of leading a small team to meet deadlines.

Key Responsibilities

• Project Planning: Review client specifications and design functional, high-quality awning solutions.
• Materials Management: Accurately calculate and order necessary materials (fabrics, frames, hardware) to ensure project efficiency and cost-effectiveness.
• Fabrication: Execute the complete manufacturing process, including cutting, sewing, assembly and installation of custom awnings.
• Team Leadership: Direct and mentor helpers/junior staff to ensure tasks are completed safely and to company standards.
• Workflow Management: Manage production schedules to meet deadlines, ensuring all work is completed with precision.
• Quality Control: Maintain a high standard of craftsmanship, ensuring every product leaving the shop meets client expectations.

Prepare fresh tuna for shipment and maintain seafood inventory with the Cooler Manager.

Cutting, portioning, and prepping seafood as ordered by customers.. Knowledge of seafood processing (like cutting, gutting, filleting, etc.), but will train the right person. Must have initiative. Works in a cold environment; ability to learn anatomy of tuna.

Position Details:

• This position is a temporary role that would be converted to a permanent position for the right candidate, with current openings in downtown Portland and Scarborough.
• 100% on-site, full-time Monday through Friday (40 hours per week)

Essential Duties:

• Greets each patient as they enter the practice in a professional, caring manner and is warm in welcoming patients and vendors.
• Performs patient check-in/check-out process with all patients. Reviews patient chart to determine what registration information is needed from the patient at time of check-in. Ensures patient records are accurate and up-to-date including patient name, address, date of injury, payer information, etc. by verifying existing information or entering updated data into the computer system.
• Performs insurance verification as appropriate to ensure accurate billing to appropriate insurance for patient encounter(s).
• Collects copays and outstanding balances at the time of service. Completes daily payment reconciliation.
• Scans medical documentation into electronic health record or other document imaging system(s) as needed.
• Maintain open communication with clinical staff to minimize interruptions to the providers’ schedules.

Carefully and accurately pack caviar for shipment, maintaining the highest quality standards. Follow all food safety, sanitation, and handling procedures. Work collaboratively with team members to meet daily production and shipping goals. Keep the packing area clean, organized, and efficient. Assist with inventory and product handling as needed. Communicate openly with supervisors to ensure smooth operations.

Responsibilities:
- Assist in evaluating insurance applications and determining appropriate rates
- Learn to analyze data and assess risk factors
- Collaborate with senior raters to understand underwriting guidelines
- Provide support in preparing quotes and proposals
- Communicate with clients to gather necessary information for rating purposes
- Assist in maintaining accurate records and documentation

Position will require employee to learn sophisticated product line used in scientific research.

Excellent employee work history, use of CRM or Salesforce and MS Office products. Competitive salary and benefits.

Key advisory position with relation to tax strategies to high net worth individuals, families, and corporations. Candidate will have experience with generational wealth clients in a corporate or public accounting setting with 10+ years of progressively responsible experience with expertise in taxation. CPA required, MBA preferred

Position will also assist in other business verticals - banking, medical, etc., and provide direction and mentorship to supervisory staff and other managers.

This is a critical position responsible for ensuring accuracy, compliance, and the timely execution of legal and administrative processes across multiple jurisdictions. The ideal candidate thrives in a deadline-driven environment and can effectively manage competing priorities.

Key Responsibilities:

• Prepare, process, and distribute legal documents, including court filings, correspondence, and post-filing mailings
• Support attorneys and paralegals with case coordination, deadline tracking, e-filing, calendaring, and document management
• Manage high-volume inbound and outbound mail, including scanning, indexing, and distribution
• Coordinate court appearances, virtual hearings (Zoom/telephonic), mediations, and related documentation
• Serve as a point of contact with courts, registries of deeds, vendors, and courier services
• Handle administrative tasks such as bankruptcy notifications, PACER searches, SCRA requests, and certified document requests
• Maintain and organize case files, including opening, closing, and archiving files
• Assist with office operations, including supplies, mail handling, and coordination with building management and IT support
• Process invoices, filing fees, reimbursements, and expense-related items
• Maintain attorney bar memberships, CLE registrations, and licensing renewals
• Provide support for priority deadlines, rush filings, and special projects

Position will support finance team with processing commissions for real estate brokers and will prepare checks for closings and contract reimbursements. Good aptitude for software to be trained on industry software .

Two years of relevant experience in finance or accounting required.

Ideal schedule Monday through Friday 10 AM to 2 PM.

Why This Opportunity Stands Out:

Our client offers a culture that balances professional excellence with genuine quality of life. Key highlights include:

• Summer Fridays off
• 401(k) with employer profit sharing
• Paid, on-site parking in the heart of Portland
• A flexible, hybrid work environment
• Generous paid time off and holiday schedule
• Comprehensive insurance package (Health, Dental, Life, STD/LTD)

Position Summary

This role provides an immediate opportunity to lead engagements from planning through completion, mentor staff, and serve as a primary contact for a diverse client base. The ideal candidate thrives in a collaborative, team-oriented atmosphere.

Core Responsibilities

• Lead audit engagements from planning through issuance, ensuring quality and adherence to professional standards.
• Serve as the primary day-to-day client contact during fieldwork and execution.
• Review audit workpapers and financial statements, applying sound judgment to routine and complex matters.
• Directly supervise, coach, and mentor audit seniors and staff, providing actionable feedback.
• Manage engagement budgets, staffing, and timelines across multiple concurrent audits.
• Collaborate with Partners to drive high-quality service and support firm-wide initiatives.

This is an immediate long-term temporary assignment in downtown Portland with easy access to parking, with a schedule of 9:00am to 5:00pm from Monday through Friday.

Duties

• Perform general cleaning duties including sweeping, mopping, dusting, and trash removal across all facility areas
• Monitor office areas for cleanliness, and respond to employee/supervisor cleaning requests
• Ensure all work areas are maintained in a clean, safe, and organized manner
• Receiving and processing incoming shipments of office supplies, equipment, etc.

• Carefully and accurately pack caviar for shipment, maintaining the highest quality standards
• Follow all food safety, sanitation, and handling procedures
• Work collaboratively with team members to meet daily production and shipping goals
• Keep the packing area clean, organized, and efficient. Assist with inventory and product handling as needed
• Communicate openly with supervisors to ensure smooth operations

This is a great temp-to-hire opportunity for candidates seeking a foot-in-the-door opportunity to a large and established Maine healthcare network. This is an immediate temp-to-hire position that will transition into an internal company position for the right candidate.

Responsibilities:

• Coordinate and manage patient scheduling
• Process and track incoming referrals, ensuring timely completion and communication
• Greet and assist patients and visitors with professionalism and empathy
• Support check-in and check-out processes and maintain accurate patient records
• Answer and triage phone calls, messages, and appointment inquiries
• Verify insurance information and assist with authorization processes
• Work collaboratively with providers, nurses, and care teams to maintain efficient clinic operations
• Uphold patient confidentiality and adhere to the network's policies and procedures

Greet guests, receive mail/packages, make copies, all phone reception and transfer, and may provide light calendaring/agenda/slide support for meeting prep for the administrative team .

Must clear Federal Background Check. Start immediately for 4 to 6 weeks with possible extension.

PC and Google Doc experience needed.

Summary: Performs a variety of shipping and warehouse tasks. Work as part of a team preparing customer orders for shipment, ensuring they are picked and packed correctly with on time delivery.

This role will process shipments to customers in the US and internationally and will need to work with our freight carriers to ensure all shipments have the proper labeling and documentation.

Pick, pack and ship customer orders using Epicor ERP and carrier shipping software.

Loading and unloading of freight from various shipping carriers.

Organizing of space in warehouse for incoming freight.

Maintain inventory levels by keeping stocking areas filled and load shelves when necessary.

Perform weekly inventory cycle counts and record results.

Monthly timeline- billing/renewals/reconciliation

Statements – First business day of month

• Run statements and AR reports for each Agent on the list for Agents that prefer emailed statements.
• Drop a copy of the email into the Agent folder.
• Close out bonds from previous month.
• On a rotation basis with other assistants – run Statements and AR reports for entire department and send PDF document to Patriot Office Services department for mailing. Save pdf document in Statement and AR folders.

Bond Renewals – beginning of month (2 months ahead of expiring month)

• Run Renewal report
• Update spreadsheet.
• Run credit when necessary, alert Underwriter of changes-problems
• Renew, invoice and discuss renewals with Underwriters that need approval.
• Document each project folder and backlog tracker as appropriate.

Mid-Month

• Bond Reconciliation
• Check AP (Additional premium) spreadsheet for AP invoices to process and invoice

Month End

• Have all renewals, bonds reported and APs, cancellations and modifications processed before the books close for the month. Usually the day before the last working day of the month.

Daily – as needed and requested

New Business Submissions

• Set up NBS submission in SharePoint using appropriate template
• File email and attachments properly – rename and number appropriately.
• Run Clear and LexisNexis credit reports
• Enter NBS into ZipBonds
• Update NBS tracker
• Notify Underwriter when complete.

GIA (General Indemnity Agreement)

• Setup as instructed via DocuSign. Update NBS tracker and DocuSign tracker.
• Follow up with unsigned GIAs, ALOAs, Addendums sent thru DocuSign

Setup project folders for existing Principals for new projects/approvals

• File all emails and attachments appropriately
• Run credit if reports are more than 12 months old

Invoicing

• File bonds and emails appropriately and check accuracy
• Complete Rate calculator for each project
• Invoice and send to appropriate email address (may be an accounting address)
• File and document folder and backlog tracker

Agent and Licensing emails

• File updates appropriately
• Follow thru with Agency setups, questions, POA updates, etc.
• File email correspondence appropriately

Status Inquiries as requested / needed

Customer Service requests: Bond verification, billing questions, weekly scanned documents from home office.

Other duties as assigned.

The Position

The Data & Reporting group is responsible for centralized processing and reporting, monitoring efficacy of controls that ensure integrity of data systems, and other centralized work tasks.

• Ensure accurate entry, monitoring, and remediation of data across operation platforms
• Monitor the controls of operations by reviewing the completeness and accuracy of data, remediating as necessary
• Execute centralized work functions in support of operations by acting as a resource for administrative and data support
• Generate centralized reporting for operations, management, and clients in the form of system, control, and performance reports

As always, we will train the right candidate for the role.