• Greet clients and prospective clients in a friendly and sincere manner, making them feel comfortable when they visit the office.
• Handle incoming telephone calls and our telephone software.
• Sort and distribute mail.
• Send periodic client correspondence.
• Coordinates the assembly and mailing of client paperwork.
• Handle firm calendars for the Wealth Advisor(s) and others in the office.
• Manage office supplies.
• Coordinate outside vendors.
• Coordinate client events.
• Assist with digital Content and Marketing.
• Assist with Quickbooks Administration.
• Perform other duties as assigned.

Springborn Staffing has been a trusted fixture in the Portland, Maine market since 1987. With an ownership transition in late 2024, our goal is to continue providing our signature relationship-driven approach to talent acquisition while scaling our operations, particularly on the direct hire side of the business, while maintaining our temp and temp-to-hire clientele. We're seeking a dynamic, executive-level partner to step in and eventually help lead our internal operations.

What We’re Looking For

We’re looking for a true partner, not just an employee. The ideal candidate is a seasoned staffing professional (7+ years of agency experience) with a deep knowledge of the Maine employment market, existing networks, and strong client relationships. You should have an entrepreneurial mindset with a proven ability to lead a team while independently generating revenue. Most importantly, you must be committed to a boutique agency model – we look at the person behind the resume, and we want a leader who values long-term partnerships over a high-volume, transactional approach.

What You'll Be Doing

This is a "producing leader" role that operates on a strategic 40/30/30 split, allowing you to drive high-level strategy while remaining hands-on:

• Business Development (40%): Leading outbound sales strategies to acquire new business and spearheading our market expansion into NH and MA.
• Agency Operations (30%): Overseeing daily agency operations, mentoring internal staff, and collaborating directly with ownership on long-term growth initiatives.
• Sourcing & Recruiting (30%): Maintaining a hands-on approach to full-cycle recruitment, running a desk, and directly managing high-level placements.

• Strong command of the English language, written and spoken, including excellent spelling, grammar, punctuation, form and style. Knowledge of legal terminology a plus.
• Strong analytical and research skills.
• Good knowledge of personal computers, system utilities and document production software, including a working knowledge of Microsoft Windows and Word.
• Experience performing on-line legal and medical research and navigation of the Internet very desirable.
• Strong organizational skills and the ability to establish workload priorities.
• Tenacity for tedious jobs, enthusiasm for challenges, self motivated and willing to learn and change.
• Ability to communicate effectively with clients, other attorneys, Workers' Comp Board personnel and others who call.

Partial summary:

• Work up the case, including a file summary and recommendations for the attorney.
• Meet regularly with the attorney to discuss and agree upon an action plan for each case.
• Do selective legal and medical research.
• Develop medicals:, obtain existing medial reports, local medical experts, draft medical summaries.
• Interview witnesses, take statements and prepare witnesses for hearings.

We are seeking a customer-focused and highly organized Healthcare First Responder to join our client's team in Scarborough. This role serves as the first point of contact for patients and providers, ensuring efficient communication and exceptional service across the organization.

This is a temp-to-hire (12-week contract) opportunity that would transition to an internal position for the right candidate.

Position Details

• Full-time Monday through Friday, 8:30am to 5:00pm (40 hours per week)
• 100% on-site in Scarborough, ME

Duties

• Answer and manage incoming calls in a professional and timely manner.
• Route calls and inquiries to the appropriate departments.
• Provide front desk coverage, including greeting and assisting patients and visitors.
• Process and coordinate patient referrals.
• Schedule patient appointments and maintain accurate calendars.
• Support daily administrative operations and maintain accurate documentation.
• Deliver excellent customer service to patients while handling multiple priorities in a fast-paced healthcare environment.

Our client is a prime civil contractor based in the Portsmouth, New Hampshire area. They have been in business for over 20 years and specialize in heavy civil construction projects in NH and Maine, including bridges, dam rehabilitation, utilities, concrete, excavation, and complex infrastructure work. They are a small, tight-knit company with fewer than 20 employees, which means each person’s contribution has a real impact.

Job Description:

Lead field operations on bridge, dam, concrete, utility, excavation, and public infrastructure projects throughout New Hampshire and Maine.

This position is ideal for someone who has worked in the field, knows how to get work built, and wants more ownership than they may currently have at a larger company. We are looking for a hands-on field leader who can read the plans, understand the work, direct the crew, coordinate with the project team, and help drive production safely and efficiently.

Position Overview

The Site Superintendent is responsible for running the job in the field. This includes planning and coordinating daily work, leading crews and subcontractors, communicating with project managers and inspectors, tracking job progress, maintaining safety standards, and ensuring the work is completed according to the plans and specifications.

This is not a desk-only superintendent role. The right candidate must be comfortable being directly involved in the work, including layout, equipment operation, problem solving, crew direction, documentation, and day-to-day field execution.

Responsibilities

• Lead daily field operations on heavy civil construction projects in New Hampshire and Maine.
• Supervise and direct field crews, operators, laborers, subcontractors, vendors, and deliveries.
• Read, interpret, and execute work from plans, specifications, blueprints, and technical drawings.
• Perform and/or assist with layout, grade checking, and field measurements.
• Operate equipment when needed, especially excavators.
• Coordinate with project managers, inspectors, engineers, owners, general contractors, subcontractors, and suppliers.
• Plan daily and weekly work activities to maintain productivity and keep projects moving.
• Track labor, equipment, materials, production, and job progress.
• Understand project budgets, production expectations, and cost impacts in the field.
• Identify field issues early and communicate solutions to the project team.
• Maintain high standards for safety, workmanship, quality, and professionalism.
• Conduct daily toolbox talks and ensure site visitors are informed of jobsite safety requirements.
• Complete daily reports, timecards, work logs, equipment inspections, and other field documentation.
• Use field management software such as Raken, QuickBooks Time / TSheets, Tenna, or similar systems.
• Provide hands-on training and direction to laborers, operators, and other field personnel.
• Ensure company safety policies, OSHA requirements, and project-specific safety procedures are followed.

Our client is a specialized heavy civil contractor performing complex excavation, bridge, dam rehabilitation, marine, and heavy concrete work throughout Maine and New Hampshire. They are a small, highly capable team that takes on technically challenging infrastructure projects.

Job description – What You’ll Do

• Inspect, diagnose, and repair heavy civil equipment (excavators, dozers, loaders, graders, compactors, haul trucks).
• Perform preventive maintenance, services, and DOT/annual inspections where applicable.
• Troubleshoot diesel engines, hydraulics, electrical, cooling, fuel, and drivetrain systems.
• Rebuild/replace components (pumps, cylinders, undercarriage, pins/bushings) and perform alignments/track adjustments.
• Conduct field service at job sites using a service truck; complete shop repairs as needed.
• Perform light fabrication/welding for brackets, guards, and wear items.
• Use diagnostic software and manuals to pinpoint faults; verify repairs with test procedures.
• Keep accurate maintenance logs, parts usage, and work orders in the CMMS.
• Maintain a clean, safe workspace; manage fluids, filters, and waste per environmental rules.
• Communicate clearly with foremen and operators about timelines, parts, and equipment status.

Tools & Equipment

• Company provides service truck, major/specialty tools, and diagnostic software.
• Mechanic supplies personal hand tools and toolbox (tool allowance available if offered).

Work Environment & Physical Demands

• Frequent climbing on/off equipment, kneeling, bending, and working at heights or in confined spaces.
• Exposure to dust, grease, noise; strict adherence to safety procedures and PPE.

Who We're Hiring For:

Our client is a specialized heavy civil contractor performing complex excavation, bridge, dam rehabilitation, marine, and heavy concrete work throughout Maine and New Hampshire. They are a small, highly capable team that takes on technically challenging infrastructure projects.

Types of Projects:

• Dam rehabilitation and spillway reconstruction
• Bridge and culvert replacement
• Marine and waterfront construction
• Structural concrete and cofferdam work
• Heavy excavation and site development
• Remote and logistically challenging public infrastructure projects

This firm is looking for an experienced Heavy Civil Estimator who can independently manage the bidding process for public and private infrastructure work and help them continue growing strategically. Someone who understands means and methods, can think through a project from start to finish, and can produce accurate, competitive bids in real-world field conditions, who wants to have a major impact on the company's success, will be a great fit!

What You'll Be Doing:

• Reviewing plans, specifications, geotechnical reports, and bid documents
• Performing detailed quantity takeoffs and cost analysis
• Building complete estimates for labor, equipment, materials, trucking, subcontractors, and self-performed work
• Developing bid strategies and identifying project risks and opportunities
• Soliciting and leveling subcontractor and supplier quotes
• Coordinating with ownership and project management during pursuit and preconstruction phases
• Preparing bid proposals and supporting documentation
• Participating in scope reviews, site visits, and pre-bid meetings when necessary
• Helping improve internal estimating systems, production tracking, and historical cost databases
• Supporting project handoff and occasional operational planning after award

Prepare Real Estate documentation, deeds, transfer of tax forms and other related filings. Draft and assemble all loan documentation for closing.

Corporate - review documentation for closing for closing, title and due diligence. File annaula reports, obtain UCC filings and other documentation.

Transactional - Liaison with clients, lenders, brokers and other parties in transactions. Provide tranactional/administrative support.

Who We're Hiring For

Our client is an established, Maine-based consumer goods brand navigating a robust dropship and e-commerce landscape. They have a strong national retail presence and are actively optimizing their digital sales channels.

Why This Role Exists

This position exists to ensure the seamless execution of our client's dropship and e-commerce programs. You will be the operational backbone of these channels, serving as the primary point of contact for existing B2B accounts to guarantee order accuracy, timely fulfillment, and overall account health.

What You'll Be Doing

• Manage day-to-day dropship and e-commerce operations to maintain accurate inventory and order feeds.
• Coordinate with existing dropship and e-commerce accounts to manage communications and ensure order follow-through.
• Track order life cycles and account health to provide a high level of B2B customer satisfaction.
• Support inside sales efforts with existing accounts to foster relationship growth and seamless program management.

Perks

• Benefits: Health, Dental, Vision, STD, LTD
• Time Off: 3 weeks of PTO + 9 company-paid holidays

Schedule: Typically M-F, 8:00 AM – 4:30 PM

Work Setup: Hybrid / Professional office environment in Falmouth, ME

Employment Type: Full-Time, Permanent

Who We're Hiring For

Who They Are: Our client is a community-focused accounting firm that brings a personalized touch to federal, state, and specialized tax services. They work closely with individuals and businesses to navigate complex tax landscapes, always prioritizing transparent communication, timely results, and the kind of trusted client relationships that last for years.

Work Environment/Culture: A professional office environment that emphasizes collaboration, direct client engagement, and genuine work-life balance. Unlike many firms in the industry, they respect your time by not holding you to minimum hour requirements.

Why This Role Exists

The Tax Manager bridges high-level technical tax preparation and review with intentional team leadership and client relationship management. This role exists to oversee the execution of accurate tax filings, mentor junior staff, and partner directly with the Principal to ensure seamless operations and client satisfaction.

What You'll Be Doing

• Manage and review Federal and State tax returns for both individual and business clients to ensure strict compliance and accuracy.
• Prepare complex federal, state, and specialized tax filings independently and without direct oversight.
• Mentor and develop tax accountants, acting as an intentional team leader to build their skills and support their career growth.
• Communicate project status proactively with clients, peers, and the Principal to keep all stakeholders aligned.
• Research technical answers for complex client tax questions, translating intricate tax codes into clear, actionable advice.
• Collaborate with the Principal to balance workloads, meet critical deadlines, and identify operational improvements.

Old Port Investment Firm has a need for a temporary support at the administrative reception desk of Portland branch . Great people skills and reliability for 5 day schedule 8 AM to 5 PM Mon - Fri schedule. Professional candidate will greet and assist high net worth clientele.

Other duties: receive mail/packages, make copies, all phone reception and transfer, and may provide light support for meeting prep for the administrative team .

Hourly rate $25/HR. Parking provided. Must be available to begin immediately.

Position Overview

Our client, a well-established, collegial general practice law firm in York County, Maine, is seeking a motivated, personable, and detail-oriented Associate Attorney to join its growing team. The ideal candidate will have 2–6 years of litigation and/or transactional real estate experience. Additional experience in corporate law, estate planning, or related practice areas is helpful but not required.

Responsibilities

• Represent clients in a range of litigation matters, including legal research, discovery, motion practice, and court appearances
• Draft, review, and prepare pleadings, motions, memoranda, briefs, and other legal documents
• Assist with residential and commercial real estate transactions, including document preparation and closing support
• Support entity formation, contract drafting, and corporate governance matters
• Provide practical legal advice and responsive client service across multiple practice areas
• Manage multiple active matters and deadlines with appropriate independence and judgment

Position Details:

This position is full-time Monday through Friday (40 hours/week), and is 100% on-site in Portland, ME.

This is a temp-to-hire (12-week contract) position that will convert into an official position for the right candidate.

Duties:

Surgical Scheduling & Coordination

• Schedule surgical procedures in accordance with surgeon availability, operating room block time, and facility requirements
• Coordinate with network locations and scheduling departments to secure operating room time
• Schedule necessary pre-operative appointments, testing, imaging, and post-operative follow-up visits for patients
• Manage changes to surgical schedules, including cancellations, reschedules, and urgent add-ons

Patient Communication & Support

• Communicate surgery dates, times, locations, and pre-operative instructions to patients clearly and compassionately
• Obtain and review patient demographic, insurance, and clinical information prior to scheduling
• Serve as a point of contact for patient questions related to surgery scheduling and preparation
• Ensure patients understand required pre-operative clearances and documentation

Authorization & Documentation

• Obtain insurance authorizations and referrals for surgical procedures as required
• Verify insurance benefits and coverage related to surgical services
• Ensure all required documentation (consents, orders, H&Ps, prior authorizations) is complete and submitted timely
• Maintain accurate and up-to-date records in the electronic medical record (EMR)

Collaboration & Workflow Management

• Work closely with surgeons, advanced practice providers, nursing staff, anesthesia, and OR teams
• Communicate changes or updates to all relevant stakeholders in a timely manner
• Participate in daily or weekly surgical schedule reviews and block utilization optimization
• Identify and resolve scheduling conflicts or barriers proactively

Compliance & Quality

• Adhere to organizational policies, regulatory standards, and HIPAA guidelines
• Maintain patient confidentiality at all times
• Support quality initiatives related to surgical access, efficiency, and patient satisfaction

• Schedule: Mon-Fri, 8:30 AM - 5 PM
• Work Setup: On-Site
• Employment Type: Permanent, Full-Time

Who We're Hiring For

• Who They Are: We're partnering with a highly regarded, 30+ year-old law firm located in the Greater Portland area. They provide comprehensive legal counsel to a broad spectrum of clients, focusing heavily on corporate, finance, and property law.
• Work Environment/Culture: The firm fosters an encouraging and team-oriented atmosphere. It is an ideal setting for professionals who appreciate hands-on responsibility and direct client engagement within a stable, growth-focused practice.

Why This Role Exists

This position plays a vital role in advancing the firm’s growing transactional division by providing top-tier legal guidance to business clients. You will manage a diverse portfolio of commercial matters, ensuring clients achieve their strategic goals while successfully mitigating legal and financial risks.

What You'll Be Doing

• Advise business clients on corporate formation, governance, and general operational matters to support their long-term stability and growth
• Draft, negotiate, and successfully close complex commercial and financing agreements on behalf of both borrowers and lending institutions
• Oversee commercial and residential real estate transactions, guiding buyers, sellers, and lenders smoothly through the closing process
• Prepare and review a wide array of business contracts to protect client interests and facilitate successful transactions
• Manage a diverse portfolio of client cases independently while effectively coordinating with fellow attorneys to deliver comprehensive legal solutions
• Handle occasional estate planning and probate matters to provide full-circle support to the firm's established clientele

Prepare fresh tuna for shipment and maintain seafood inventory with the Cooler Manager.

Cutting, portioning, and prepping seafood as ordered by customers.. Knowledge of seafood processing (like cutting, gutting, filleting, etc.), but will train the right person. Must have initiative. Works in a cold environment; ability to learn anatomy of tuna.

Excellent benefits, Mon - Fri 5:30 AM to 2/3 PM.

Prepare fresh tuna for shipment and maintain seafood inventory with the Cooler Manager.

Cutting, portioning, and prepping seafood as ordered by customers.. Knowledge of seafood processing (like cutting, gutting, filleting, etc.), but will train the right person. Must have initiative. Works in a cold environment; ability to learn anatomy of tuna.

Position Details:

• This position is a temporary role that would be converted to a permanent position for the right candidate, with current openings in downtown Portland and Scarborough.
• 100% on-site, full-time Monday through Friday (40 hours per week)

Essential Duties:

• Greets each patient as they enter the practice in a professional, caring manner and is warm in welcoming patients and vendors.
• Performs patient check-in/check-out process with all patients. Reviews patient chart to determine what registration information is needed from the patient at time of check-in. Ensures patient records are accurate and up-to-date including patient name, address, date of injury, payer information, etc. by verifying existing information or entering updated data into the computer system.
• Performs insurance verification as appropriate to ensure accurate billing to appropriate insurance for patient encounter(s).
• Collects copays and outstanding balances at the time of service. Completes daily payment reconciliation.
• Scans medical documentation into electronic health record or other document imaging system(s) as needed.
• Maintain open communication with clinical staff to minimize interruptions to the providers’ schedules.

Carefully and accurately pack caviar for shipment, maintaining the highest quality standards. Follow all food safety, sanitation, and handling procedures. Work collaboratively with team members to meet daily production and shipping goals. Keep the packing area clean, organized, and efficient. Assist with inventory and product handling as needed. Communicate openly with supervisors to ensure smooth operations.

Responsibilities:
- Assist in evaluating insurance applications and determining appropriate rates
- Learn to analyze data and assess risk factors
- Collaborate with senior raters to understand underwriting guidelines
- Provide support in preparing quotes and proposals
- Communicate with clients to gather necessary information for rating purposes
- Assist in maintaining accurate records and documentation

Position will require employee to learn sophisticated product line used in scientific research.

Excellent employee work history, use of CRM or Salesforce and MS Office products. Competitive salary and benefits.

Key advisory position with relation to tax strategies to high net worth individuals, families, and corporations. Candidate will have experience with generational wealth clients in a corporate or public accounting setting with 10+ years of progressively responsible experience with expertise in taxation. CPA required, MBA preferred

Position will also assist in other business verticals - banking, medical, etc., and provide direction and mentorship to supervisory staff and other managers.

This is a critical position responsible for ensuring accuracy, compliance, and the timely execution of legal and administrative processes across multiple jurisdictions. The ideal candidate thrives in a deadline-driven environment and can effectively manage competing priorities.

Key Responsibilities:

• Prepare, process, and distribute legal documents, including court filings, correspondence, and post-filing mailings
• Support attorneys and paralegals with case coordination, deadline tracking, e-filing, calendaring, and document management
• Manage high-volume inbound and outbound mail, including scanning, indexing, and distribution
• Coordinate court appearances, virtual hearings (Zoom/telephonic), mediations, and related documentation
• Serve as a point of contact with courts, registries of deeds, vendors, and courier services
• Handle administrative tasks such as bankruptcy notifications, PACER searches, SCRA requests, and certified document requests
• Maintain and organize case files, including opening, closing, and archiving files
• Assist with office operations, including supplies, mail handling, and coordination with building management and IT support
• Process invoices, filing fees, reimbursements, and expense-related items
• Maintain attorney bar memberships, CLE registrations, and licensing renewals
• Provide support for priority deadlines, rush filings, and special projects

Position will support finance team with processing commissions for real estate brokers and will prepare checks for closings and contract reimbursements. Good aptitude for software to be trained on industry software .

Two years of relevant experience in finance or accounting required.

Ideal schedule Monday through Friday 10 AM to 2 PM.

Why This Opportunity Stands Out:

Our client offers a culture that balances professional excellence with genuine quality of life. Key highlights include:

• Summer Fridays off
• 401(k) with employer profit sharing
• Paid, on-site parking in the heart of Portland
• A flexible, hybrid work environment
• Generous paid time off and holiday schedule
• Comprehensive insurance package (Health, Dental, Life, STD/LTD)

Position Summary

This role provides an immediate opportunity to lead engagements from planning through completion, mentor staff, and serve as a primary contact for a diverse client base. The ideal candidate thrives in a collaborative, team-oriented atmosphere.

Core Responsibilities

• Lead audit engagements from planning through issuance, ensuring quality and adherence to professional standards.
• Serve as the primary day-to-day client contact during fieldwork and execution.
• Review audit workpapers and financial statements, applying sound judgment to routine and complex matters.
• Directly supervise, coach, and mentor audit seniors and staff, providing actionable feedback.
• Manage engagement budgets, staffing, and timelines across multiple concurrent audits.
• Collaborate with Partners to drive high-quality service and support firm-wide initiatives.